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Privacy Policy

WHO ARE WE?

We are ONLY CHEFS LTD.  Our full details (including how to contact us) are at the end of the policy.  This is our data protection and privacy policy.  It explains who we are, and why and how we process personal information.  If you are the subject of any of the personal information that we process, this policy explains what rights you have, and how to get in touch with us if you wish to.

WHAT DO WE DO?

We are a UK company that operates a website (www.onlychefs.co.uk) that provides chefs and other hospitality professionals who seek employment with the opportunity to showcase their expertise and experience to potential employers, and employers in the hospitality industry with the opportunity to identify and contact potential employees.

WHAT PERSONAL INFORMATION DO WE COLLECT?

How we process personal information depends on the purpose for which we obtain it and the individual to whom it relates.  We will normally only process personal information relating to you if:

  • If you are a chef or other hospitality professional (a jobseeker) who registers on our platform and puts information about themselves on the platform so that it can be viewed by potential employers.
  • If you are an employer (or a member of staff of an employer) who registers on our platform for the purpose of looking for and contacting jobseekers whose details are on the platform.
  • If we wish to send you advertising, marketing or promotional material in relation to our services.
  • If you browse our website.
  • If you interact with us via social media.
  • If you provide goods or services; or you work for, or otherwise represent, someone who supplies goods or services, to us in relation to our business.

We explain our personal information processing in more detail, below, in relation to each of these categories.

If you are a chef or other hospitality professional seeking employment

Purpose of processing

To enable you to register to use our website, and to post information about you and your expertise and experience on our website so that it can be seen by potential employers, who can then download your information and then contact you with a view to potential employment.

Information we process

Name; email address; mobile number; details of your experience and expertise (your CV).

Legal basis for processing

The processing is necessary: for the performance of a contract to which you are a party or to take steps at your request to enter into such a contract; or for the purpose of legitimate interests pursued by us; or you have otherwise consented to the processing (in that it is being carried out at your request).

How long we keep it

We keep the personal information relating to you for as long as you are registered to use our platform, and then for a period of at least 1 year after which we will delete it unless it is necessary to retain it for archival purposes (in which case we will retain an archive copy only).

If you are an employer (or member of an employer’s staff) seeking employees

Purpose of processing

To provide you with our services, including: to enable you to register to use our platform; to subscribe for membership; to search for, and download details relating to, jobseekers; to contact jobseekers with a view to potential employment.

Information we process

Name; email address; mobile number; payment details (to the extent that they relate to an individual as opposed to a corporate business).

Legal basis for processing

The processing is necessary: for the performance of a contract to which you are a party or to take steps at your request to enter into such a contract; or for the purpose of legitimate interests pursued by us.

How long we keep it

We keep the personal information relating to you for as long as you or the employer for which you work are registered to use our platform, and then for a period of at least 1 year after which we will delete it unless it is necessary to retain it for archival purposes (in which case we will retain an archive copy only).

If we wish to market our services to you or the person for whom you work

Purpose of processing

To market our services to you or the person for whom you work

Information we process

Name; contact details (email address, phone number, address); communications sent or received; whether you have consented to receive marketing communications; whether you have opted out of receiving marketing communications; information about your use of our website

Legal basis for processing

You have consented to receive relevant communications; or the processing is necessary for the purpose of legitimate interests pursued by us

How long we keep it

We will keep the personal information for a reasonable period consistent with sending you marketing communications, after which we will either confirm that you are happy for us to continue to do so, or delete it (except to the extent we need to retain it for the sole purpose of supressing further marketing communications to you).

If you browse our website

Purpose of processing

We may collect information on your visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive.  We may keep a record of the content on our website that you have clicked on and use that information to target advertising on this website to you that is relevant to your interests and which we have identified based on content you have looked at.  This information is set out in our cookies policy.

Information we process

Your name and/or other identifier; your visits to our website; content viewed by you; links followed by you; information downloaded by you

Legal basis for processing

You have consented to the processing; or the processing is necessary for the purpose of legitimate interests pursued by us

How long we keep it

We will keep the information for a reasonable period and then delete it

If you interact with us on social media

Purpose of processing

If we are carrying out social media monitoring and you interact with, or mention or tag us on social media, we may process details regarding that interaction and your social media ID for the purposes of keeping ourselves informed in relation to the interaction concerned and, if appropriate, communicating with you.

Information we process

Your name (if available on the relevant social media platform); your social media ID; other information relevant to our business that you communicate via social media or another public online forum

Legal basis for processing

The processing is necessary for the purpose of legitimate interests pursued by us

How long we keep it

We keep the personal information relating to you for as long as is necessary in order to enable us to communicate with you, after which we will delete it. Normally, we will not keep this information for more than 6 months following its collection

If you provide goods or services, or you work for someone who supplies goods or services, to us in relation to our business

Purpose of processing

We may process information relating to you to enable us, or other suppliers of ours, to manage and administer the provision of goods or services by you or the person that you work for, and to communicate with you in relation to that provision; this may include (where relevant) processing any information necessary to enable us to provide or arrange any facilities, resources, insurance, or anything else necessary to enable or assist you to provide goods or services to us.

Information we process

Name; contact details (address, email address, phone number); communications sent or received; professional or other accreditation details; bank account or other financial details; other details provided by you or the person that you work for, that are relevant to the provision of goods or services by you or the person that you work for.

Legal basis for processing

The processing is necessary for the performance of a contract to which you are a party or to take steps at your request to enter into such a contract (if you are an individual supplier); or the processing is necessary for the purpose of legitimate interests pursued by us.

How long we keep it

We will keep the information for as long as necessary to facilitate the provision of the relevant goods or services and then for a period of up to 6 years afterwards, after which we will normally delete it, unless it is necessary to retain it for archival purposes.

HOW DO WE COLLECT YOUR PERSONAL INFORMATION?

Most of your personal information is collected directly from you, with the exception of information about your use of our website or social media, which we collect incidentally during your use of the website or social media.

WHO DO WE SHARE YOUR INFORMATION WITH?

If you are a jobseeker, then we share your personal information with potential employers who are registered to use the platform, to enable them to consider you for, and contact you in relation to, potential employment.  Your personal information is shared with potential employers on the basis of a data sharing agreement between us and them, which restricts the way in which, and the purposes for which, they are entitled to process your personal information, and which requires them to contact you to tell you that they have your personal information and the basis on which they propose to retain and use it.

Otherwise:

  • Your name, contact, and payment details may be shared with relevant financial institutions (for example, your bank) or payment service providers, for the purpose of processing any relevant financial transaction with you in relation to the app (for example, your subscription); and
  • Service providers contracted to us in order to support and maintain our systems or business may obtain incidental access to your personal information when doing so; each such service provider will be party to a contract with us which protects the security and confidentiality or your data, and under which the service provider undertakes to comply with the relevant data protection regulations.

HOW DO WE STORE YOUR INFORMATION?

All information processed by us is processed and stored securely.

WHAT ARE YOUR DATA PROTECTION RIGHTS?

Under data protection law, you have rights including:

  • Your right of access – you have the right to ask us for copies of your personal information; please note that, in relation to any information relating to you and your health that is stored by you on the app, you can access this yourself at any time via the app, and we cannot provide you with copies of the information ourselves, because it is encrypted and so only you have access to it.
  • Your right to rectification – you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – you have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing – you have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing – you have the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.  Please contact us using the details at the beginning of this policy if you wish to make a request.

WHAT ARE OUR FULL DETAILS?

We are ONLY CHEFS LTD, a company registered in England with number 15300727, and our registered address (to which correspondence may be sent) is Unit 82a James Carter Road, Mildenhall, Bury St. Edmunds IP28 7DE.  Our contact details are:

  • E: admin@onlychefs.co.uk.